[CCMS-mail] *Important* CCMS AGM and Committee Elections

[E.C.M. Silvey]

Dear All,

Notice is hereby given of the Christ's College Music Society's Annual 
General Meeting, to be held on MONDAY 22nd FEBRUARY at 9.30pm (after the 
Christ's Voices rehearsal) in the Lloyd Room.

As you've probably heard, 2010 is CCMS's 300th Anniversary year. This is 
your chance to get involved at an exciting time for the Society by standing 
for a position on the next CCMS Committee (see below). Even if you don't 
want to stand, come along to vote and find out more about the Society's 
activities. Refreshments will be provided!

Items on the Agenda:

1) Election of new Committee members. The AGM is traditionally when a new 
Committee is elected. If you would like to stand for a position, please 
e-mail Matt Doggett (mwrd2) by THURSDAY 17th FEBRUARY. Details of the 
Committee positions and responsibilities follow at the end of this e-mail - 
get keen! It is possible to stand for more than one position; if you wish 
to do so, please state your order of preference.

2) Constitutional amendment. There is a proposal to change all instances of 
the position title 'Orchestral Fixer' to 'Fixer' in the Society 
Constitution and clarify the nature of this role. This will be voted on at 
the AGM. The Constitution is available for viewing in full on the CCMS 
website, which has also just been updated - take a look at 
www.christsmusic.org.


SOCIETY POSITIONS (descriptions taken from Constitution): 

Positions available are: Chair; Secretary; Treasurer; Recitals' Officer; 
Concert Manager; Orchestral Fixer; Publicity Officers/Webmaster; Special 
Events Officer

CHAIR: 
The Chair shall 
                         a) chair all meetings of the Committee and all 
General Meetings, or appoint a representative to chair the meeting if s/he 
cannot attend.
			b) be the overall coordinator of the Society. 
                         c) be responsible for the raising the profile of 
the Society, both in College and in the wider University and town.
                         d) organise the meetings of the Committee, 
arranging times and venues, and booking a venue if required.
                         e) be responsible for any interpretations of the 
Constitution should any disagreement arise and append such interpretations 
to the Constitution.

SECRETARY:
The Secretary shall 
                         a) be responsible for taking minutes at all 
meetings, or appointing a representative to take minutes if s/he cannot 
attend.
                         b) distribute the minutes to the Committee or to 
the whole Society for General Meetings.
                         c) be responsible for the membership and email 
lists, and for hiring and collecting any music required for the Society.
                         d) send out emails to the Society and the 
committee, including times and dates of meetings.
			e) be the Vice-Chair of the Society.

TREASURER:
The Treasurer shall 
			a) be responsible for the accounts of the Society. 
			b) coordinate all payments made to and from the Society.
			c) chair a subcommittee to present a budget to the College Student Union.
                         d) present a budget for the accounting year, which 
shall run from the 1st of April to the 31st of March.

RECITALS' OFFICER:
The Recitals' Officer shall 
                         a) be responsible for organising recitals weekly 
in Michaelmas and Lent terms, and Easter term until the division.
			b) be responsible for organising May Week recitals. 
                         c) produce programmes and organise members of the 
Committee to sell them before a recital.
			d) organise speaker events for the Society.
			e) book rooms in College for the recitals and speaker events.

CONCERT MANAGER:
The Concert Manager shall 
                         a) organise concerts during May Week and during 
Lent and Michaelmas terms.
                         b) produce programmes for the concerts and 
organise the selling of tickets.
                         c) be responsible for hiring instruments for 
concerts and organising the hiring of music in conjunction with the 
Secretary.
                         d) be responsible for booking or hiring venues for 
concerts, both in and out of College.

FIXER:
The Orchestral Fixer shall 
                         a) organise musicians to play in concerts, as 
required by the Concert Manager, where possible giving priority to 
musicians in College.
			b) be responsible for organising chamber groups within the Society.
g)	i) The Publicity Officers
		ii) The Publicity Officers shall 
                         a) publicise events run by the Society, including 
recitals, concerts and events.
                 iii) One of the Publicity Officers shall also be 
responsible for the Society's website.

PUBLICITY OFFICERS (includes Webmaster):
The Publicity Officers shall 
                         a) publicise events run by the Society, including 
recitals, concerts and events.
                 iii) One of the Publicity Officers shall also be 
responsible for the Society's website.

SPECIAL EVENTS OFFICER:
The Special Events Officer shall 
                         a) be responsible for organising all non-musical 
events, other than speaker events, including, but not limited to, the 
Society dinner, the garden party and inter-college formals.
                         b) organise introductory events during Fresher's 
Week, including the Fresher's fair and Fresher's Squash.
			c) be responsible for booking rooms for such events.